Introduction to Privacta

What Privacta is

Privacta is the platform that turns privacy from a documentation task into a governed, collaborative, AI-assisted process. DPO, IT, legal and business owners work on the same data: assessments, records, data subject requests and data breaches all come from the same shared knowledge base, always up to date.

How it works

• A single source of truth — Enter a piece of information once: it feeds records, assessments, documents and AI responses. If a detail changes, it changes everywhere.
• Pre-filled documents — From the knowledge base and templates, Privacta proposes the document already filled in. You refine it with AI, publish it with versioning, export it to PDF or Excel.
• Private, verifiable AI — The model can run on your own servers, closed: data never leaves and the AI writes nothing without your confirmation.
• Collaboration and deadlines — Assignable tasks, a Kanban board, and statutory deadlines calculated automatically with alerts to whoever needs to act.

Main modules

• Records of Processing — Records of processing activities under Art. 30, built from the knowledge base: legal bases, controllers, measures and linked DPIAs.
• Assessment & Gap Analysis — Guided assessment on the controls catalogue, gaps ranked by severity and a remediation plan with assigned tasks.
• Data Subject Requests — DSAR management with a guided workflow, letters generated automatically and the 30-day countdown.
• Data Breach — Incident management with the guided Art. 33-34 assessment, notification recommendation and 72h countdown.
• AI Act Readiness — Inventory of AI systems, risk classification, assessment and documentation.

Requirements

To use Privacta all you need is an active account and a modern browser. It is also available on-premise, to install in your own infrastructure. No specific technical or legal skills are required.